Photo documentation of volunteer activities isn't just about sharing a sense of accomplishment among participants - it's also valuable for activity reports and recruiting future volunteers.
In this article, we'll explain how to effectively document and share volunteer activities through photos.
Essential Photos for Activity Documentation
Volunteer activity photos serve not only as memories but also as activity reports. Keep these scenes in mind when shooting.
- Before and after: Comparison photos before and after a cleanup make the results crystal clear
- Work in progress: Natural shots of participants working together
- Group photos: Full group shots before starting and after finishing
- Results: The amount of trash collected, maintained flower beds, completed projects, etc.
Privacy Considerations
Volunteer activities involve a diverse range of participants. Photo handling requires careful attention.
Key Points to Consider
- Confirm with everyone before the activity starts whether photography and sharing is okay
- For those who prefer not to show their face, use shots from behind or close-ups of hands at work
- Get parental permission especially when children are participating
- Establish social media posting rules in advance
Efficient Photo Sharing Methods
At volunteer events, participants often don't have each other's contact information, making photo sharing a challenge. With PicTomo, simply display a QR code and all participants can upload and view photos.
Announce "You can view today's photos via this QR code" during the closing remarks for smooth sharing.
Using Photos for Activity Reports
The collected photos can also be used for the organizing group's activity reports.
- Attach to reports for neighborhood associations or local government
- Feature in social media and blog posts about the activity
- Use in flyers to recruit participants for the next volunteer event
- Create slideshow materials for annual activity reports
Summary
Photo documentation of volunteer activities boosts participants' sense of accomplishment and helps sustain ongoing activities. While being mindful of privacy, capture the activity in photos and adopt a system for sharing them with all participants.